RecapScribe

Terms of Service

Last updated: July 29, 2026

These Terms set out the conditions for using RecapScribe (the "Software") provided by VIT Works (the "Provider"). By installing or using the Software, or by purchasing a paid plan, you are deemed to have agreed to these Terms and to the Privacy Policy.

Article 1 (Definitions)

  • Free: The scope of the Software available at no charge. Detection of unsummarised notes, running HiNotes summaries, exporting and filing text, and re-summarising with OpenAI are available for manual runs only, up to 10 notes per calendar month.
  • Pro: The paid scope. It includes scheduled runs and removal of the processing limit.
  • Pro subscription: A plan that provides Pro on a monthly billing basis.
  • Pro lifetime: A plan that provides Pro for a one-time payment.
  • Device: One computer on which the Software is installed.
  • Account: The contractual unit identified by your email address.
  • Sign-in: Entering the verification code sent to your email address to associate that device with your Account.
  • Target services: HiNotes, which the Software operates on your behalf, and the OpenAI API used for re-summarising.

Article 2 (Plans and Pricing)

1. The Software is offered under three plans: Free, Pro subscription (USD 1 per month), and Pro lifetime (USD 10 one-time).

2. Prices are those displayed at the time of purchase. The Provider may change future prices; changes do not apply retroactively to contracts already concluded.

3. Free may be used indefinitely and requires no registration or sign-in. The processing limit resets each calendar month. Processing the same note again does not count twice toward the limit.

Article 3 (Account and Device)

1. Using Pro requires signing in with an email address. No password is set; authentication is performed by entering a verification code.

2. One Account may use Pro on one device. If you sign in on a different device, the most recent sign-in takes effect and the previous device reverts to Free-equivalent functionality at its next entitlement check.

3. When you replace a device, no prior deregistration is required. Simply sign in on the new device with the same email address.

4. You are responsible for managing the email address associated with your Account and the verification codes you receive.

5. Signing out from the app deletes the authentication information stored on that device.

Article 4 (Offline Grace Period)

The Software checks your entitlement periodically. For 14 days from the last successful check, you may continue to use Pro even without a network connection. If the check cannot be completed beyond that grace period, the Software reverts to Free-equivalent functionality. If your contract term has ended, or a sign-in on another device is confirmed, the change takes effect immediately regardless of the grace period.

Article 5 (Dependence on Target Services)

1. The Software operates on the premise of target services run by third parties other than the Provider. The Provider has no capital relationship, business alliance, sponsorship, endorsement, or any other relationship with the operators of those services.

2. Changes to a target service's specifications, screen layout, terms of use, or authentication method, or suspension or termination of the service, may cause some or all functions of the Software to stop working without prior notice. The Provider does not guarantee that such failures will be fixed or restored.

3. You use the target services with your own account and at your own responsibility, and you are responsible for complying with their terms of use.

4. Even if the Software becomes unusable for the reasons set out in this Article, fees already paid will not be refunded.

Article 6 (Use of the OpenAI API and Associated Costs)

1. Using the re-summary feature requires an OpenAI API key that you supply yourself.

2. All charges billed by OpenAI in connection with re-summarising are borne by you. The Provider bears no responsibility for those charges.

3. Handling of the data you send is governed by your agreement with OpenAI and by OpenAI's policies. You must confirm that the content you send does not breach your confidentiality or other obligations before using this feature.

Article 7 (Handling of Data)

Even if your plan reverts to Free-equivalent functionality, already exported files, the processing ledger, and your settings are not deleted; only the available functionality changes. Details of the data handled by the Software are set out in the Privacy Policy.

Article 8 (Cancellation)

Cancelling a Pro subscription and changing your payment method are performed in the payment provider's customer portal, which can be opened from the app's settings screen. Unless otherwise specified, cancellation takes effect from the next renewal date, and Pro remains available until then.

Article 9 (Refunds)

Due to the nature of digital content, refunds for reasons attributable to the customer are not accepted after a purchase is completed. The payment provider's policies may apply.

Article 10 (Prohibited Conduct)

You must not do any of the following in connection with the Software.

  • Reverse engineering, decompiling, disassembling, or otherwise attempting to analyse the source code
  • Sharing, lending, transferring, or selling your Account
  • Circumventing or disabling the entitlement check or any other function
  • Accessing a target service with an account other than your own, or using the Software in a manner that violates a target service's terms of use
  • Any act that violates laws or public order and morals
  • Infringing the intellectual property rights, privacy rights, or other rights and interests of third parties

Article 11 (Disclaimer)

1. The Software is provided AS IS. The Provider does not warrant its fitness for a particular purpose, accuracy, completeness, or continued availability.

2. The Provider does not warrant the accuracy of the transcripts, summaries, or re-summaries the Software obtains or generates. You should review the content as necessary.

3. Except in cases of wilful misconduct or gross negligence, the Provider is not liable for damages arising from use of the Software. Even where the Provider is liable, liability is limited to the amount of fees you have paid (one month's fee in the case of recurring billing).

4. The Provider is not liable for damages caused by changes, suspension, or failures of target services, the payment provider, or any other third-party service.

Article 12 (Exclusion of Antisocial Forces)

You represent that you are not, and covenant that you will not become, a member of an antisocial force (organised crime group, its members, affiliated companies, or the like).

Article 13 (Changes to These Terms)

The Provider may revise these Terms as necessary. Revisions take effect when published on the website, and material changes may be announced in the app or on the website.

Article 14 (Governing Law and Jurisdiction)

These Terms are governed by the laws of Japan. Any dispute relating to the Software shall be subject to the exclusive jurisdiction of the court having jurisdiction over the Provider's principal place of business as the court of first instance.

Article 15 (Contact)

For questions about these Terms, contact support@vitworks.net or use the inquiry form.

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