Voice Scribe

Privacy Policy

Last Updated: April 17, 2026

1. Information We Collect

This application handles the following information to provide and improve the service.

  • Audio Data: In cloud AI mode, recorded audio files are sent to the servers of the AI service provider (OpenAI, Inc.) for transcription. For the translation feature, the transcribed text is sent to the servers of OpenAI, Inc. or Google LLC (Gemini API) for translation. In offline mode, processing is performed on your device and nothing is sent externally. Audio files are deleted from temporary folders after processing.
  • Configuration Data: Settings such as language, AI model, translation preferences, keyboard shortcuts, and user dictionary are stored in a database on your PC. API keys are stored in the OS secure credential store and are not sent automatically.
  • License Information: For billing and license verification, the email address used at purchase and device identification information (an anonymous ID derived from hashed hardware information) are sent to and stored by the payment service (Stripe, Inc.). The license type (Subscription / One-time) is also associated with it.
  • Log Information: Logs recording operating status and errors (app.log) are stored locally. They are used solely for troubleshooting.
  • Cookies and Analytics: This website may use cookies and similar technologies to understand how the service is used.

2. Purpose of Use

We use the collected information for the following purposes.

  • Providing and improving the quality of speech recognition and translation features
  • Verifying licenses and preventing unauthorized use
  • Investigating failures and improving performance (using logs)
  • Restoring user settings and providing support

3. Provision to Third Parties

We do not provide information to third parties without your consent, except in the following cases.

  • AI service provider (OpenAI, Inc.): Audio data and text data are sent for speech recognition and translation via cloud AI.
  • AI service provider (Google LLC): Text data is sent for translation via cloud AI (when the Gemini API is selected).
  • Payment service (Stripe, Inc.): Email address and device identification information are sent for payment and license management.
  • When required by law

4. Security

API keys are stored in the OS secure credential store. Configuration data is stored in a database on your PC and is not retained on our servers. Audio files are deleted after processing, and you can also delete logs and settings yourself when they are no longer needed. When using cloud AI, please also review the respective policies of the AI service provider and the payment service.

5. Changes to This Policy

We may revise this policy in response to changes in laws or the service. Significant changes will be announced in the application or on the website.

6. Contact

If you have questions about this policy, please contact us through the contact form.

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